Accounts Payable Specialist

An Amazing Career Opportunity for Accounts Payable Specialist
Location: Bangalore, India
Job ID: 49672

Profile Summary:

Accounts Payable Specialist will be part of the Finance Shared Services organization and will be responsible for delivering Accounts Payable services for multiple global entities. The role will ensure timely and accurate processing of supplier invoices, employee expense claims, vendor payments, intercompany transactions, reconciliations and month-end close activities in accordance with company policies and procedures.

The role will work closely with vendors, business stakeholders and finance teams across different countries to resolve invoice and payment-related issues, maintain strong financial controls and support efficient finance operations within a shared services environment.

Who are we? 

HID powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively and travel freely. We are a high-tech software company headquartered in Austin, TX, with over 4,000 worldwide employees. Check us out: www.hidglobal.com and https://youtu.be/23km5H4K9Eo

LinkedIn:  www.linkedin.com/company/hidglobal/mycompany/

About HID Global, Bangalore

At HID Global, we are a bunch of passionate Engineers working on a product that helps integrating multiple physical access controls and logical access systems for Identities. Our product provides a common way of provisioning cards and access to identities across the organisation. We work on exciting integration and design problems using latest Microsoft Technologies in an inclusive environment. It is a great place to make a career, learn and have fun.We develop best-in-class access control and authentication solutions that help governments and organizations stay ahead of an ever-changing threat landscape. Most of our products are supported on both on premise and cloud environments. Our products protect more than 85 million user identities and issued more than 50 million credentials to date.It is a great place to become security domain expert and work on latest technologies

Duties and Responsibilities include the following. Other duties

• Responsible for maintaining Vendor Master Data in Oracle ERP and processing updates after obtaining appropriate approvals.
• Ensure timely and accurate accounting of supplier invoices, employee expense claims and intercompany transactions.
• Perform invoice validation, matching, coding and exception handling to ensure compliance with company policies and procedures.
• Ensure vendor payments, employee reimbursements, overseas wire transfers and intercompany settlements are processed within agreed timelines.
• Prepare and process intercompany cross-charge invoices and support intercompany reconciliation and netting activities.
• Support month-end close activities, including AP reconciliations, reporting schedules, FloQast reporting requirements and follow-up of outstanding items.
• Perform bank reconciliation activities and investigate unreconciled transactions for timely resolution.
• Ensure invoice approvals and payment processing comply with the company’s Delegation of Authority (DOA) and internal control requirements.
• Maintain professional and effective communication with vendors, employees, business stakeholders and global finance teams to resolve queries and discrepancies
• Act as a focal point for vendor, employee and business-related finance queries regarding invoices, payments and account balances.
• Maintain accounting records and supporting documentation in an organized manner and ensure proper document retention in approved repositories.
• Support fixed asset record maintenance, periodic asset verification exercises and inventory count activities as required.
• Assist in internal audits, external audits, statutory audits and other compliance-related activities by providing schedules and supporting documentation.
• Support continuous improvement initiatives and identify opportunities to enhance efficiency, standardization and service delivery within the Shared Services environment
• Ensure compliance with company accounting policies, internal controls and finance procedures.

Primary Duties :-

1. Deliver Accounts Payable services for assigned entities.
2. Manage end-to-end Accounts Payable operations, including invoice processing, payments, reconciliations and month-end support.
3. Collaborate with vendors, business stakeholders and finance teams to resolve operational queries and ensure service delivery.
4. Ensure compliance with company policies, internal controls and finance procedures.
5. Support audit requirements, process improvements and operational excellence within the Finance Shared Services organization
   
   

Preferred Qualifications

• Graduation / Post Graduation in Commerce (B.com / M.com / MBA in Finance).
• Previous experience of 3–6 years in Accounts Payable Shared Services.
• Good verbal and written communication skills in English.
• Experience working in an MNC and Shared Services.
• Working knowledge of ERP Oracle.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong ability to communicate effectively with internal and external stakeholders across global locations.
• Ability to manage multiple priorities, meet deadlines.
• Strong analytical, problem-solving and attention-to-detail skills.
• Ability to work successfully in a collaborative and multicultural environment.
• Self-motivated individual with a continuous improvement mindset

Immigration Sponsorship

• Must be currently and legally authorized to reside and work in the hiring country. 
• HID Global will not offer immigration sponsorship or assume sponsorship of an employment visa for this position.
• International relocation or remote work arrangements outside of the hiring country will not be considered

Why apply? 

• Empowerment: You’ll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don’t need to check all the boxes. If you have most of the skills and experience, we want you to apply.
• Innovation: You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers.
• Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted.

This opportunity may be open to flexible working arrangements.

HID is an Equal Opportunity/Affirmative Action Employer – Minority/Female/Disability/Veteran/Gender Identity/Sexual Orientation

We make it easier for people to get where they want to go!
On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something.  HID technology is behind billions of interactions, in more than 100 countries.  We help you create a verified, trusted identity that can get you where you need to go – without having to think about it.  
 
When you join our HID team, you’ll also be part of the ASSA ABLOY Group, the global leader in access solutions. You’ll have 63,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

 #LI-HIDGlobal