Office Manager

  Who We Are 

ASSA ABLOY is the global leader in access solutions. We aim to deliver innovative, safe and convenient security solutions that provide real added value to customers. The group has an annual turnover of €8billion and 48,500 employees. ASSA ABLOY has four times been listed by Forbes as one of the world's 100 most innovative companies. 

The ASSA ABLOY Opening Solutions EMEIA division leads the development within door openings and products for access solutions in homes, businesses and institutions. Our offering includes doors, door and window hardware, locks, access control and service.

What you would do as our Office Manager/Office Assistant:

You will join the team in Krakow Innovation Center and  You will cooperate closely with 2 other colleagues from The Office Team to provide overall responsibility for our office spaces both in Zabierzów and Kraków.

You would also:

• • • Have overall responsibility for the office space.
    • Provide general office support (post, visitors support, purchasing, meetings coordination, etc.).
    • Liaise with the landlord, cleaning services and other vendors
    • Provide support for the Management Team.
    • Cooperate with the accounting department.  
    • Check and manage invoices for payments.
    • Ensure documentation workflow.
    • Update colleagues about new office rules and create information flow about changes
    • Organize office onboarding of new hires
    • Manage mobile phone lease
    • Coordinate Health and Safety procedures

The skills and experience you need
We are looking for someone who:

• • • Has hands-on experience in office administration
    • Has knowledge of office management processes
    • Is proficient in MS Office applications, such as Word, Excel, PowerPoint, etc.
    • Is familiar with operating systems, such as Windows
    • Poses ability to multi-task, prioritize work and work within strict deadlines at working autonomously in a sometimes chaotic or deadline driven environment
    • Has strong organizational skills and attention to detail
    • Has strong verbal and written communication skills, both in Polish and English
    • Commitment to quality, flexible and open-minded
    • Master’s degree in administration or relevant field preferred
    • Knowledge of AX or another accounting/financial tool is a plus

Please note that this position is a temporary role to cover for an employee currently on maternity leave.

What we offer 

We’re passionate about providing amazing opportunities and benefits, so you can continue and progress a lifelong career with us – here’s what we have to offer:

·        Learning and career development opportunities, whether it’s online learning, management training or enhancing your skills.

·        A competitive salary and incentive schemes.

·        Flexible working hours.

·        Stable employment in a friendly international atmosphere.

·        Private medical care.

·        Multisport card.

·        In-house free English classes.

·        Training budget.

·        Lunch discount.

·        Fresh fruit delivery every week.

·        Ergonomic workplaces with all necessary tools and equipment.

We review applications regularly, so don’t wait  
We are building diverse, inclusive teams, and encouraging applications from everyone who can see themselves working with us. 

To make sure your personal data is safe, we don’t look at any applications sent by email or post. 

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access. 

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.