AP Specialist

Title: Accounts Payable Specialist

Department: Finance

Reports To: Accounts Payable & Cost Manager

Location: Rochester, NY

Classification: Non-exempt, Full-Time

Annual Salary: $50,000-55,000 DOE

Position Summary

The Accounts Payable Specialist will work directly with the AP Lead to oversee the entire AP process and will be directly responsible for overseeing the netting (InterCo) process and retaining the relationship with those suppliers.

Essential Job Functions and Accountabilities

• Entry of AP invoices into ERP System
• Responsible for Inter Company netting process
• Assist with 3-way match for non-Inter Company suppliers
• Work with Supply Chain or Operations for receipts needed for supplier invoices 
• Seek Approval needed for non-PO Invoices based on the Company DOA
• Assist with weekly Payment Runs (ACH, Check and Wire)
• Assist with maintenance of Banking Wire Templates
• Record payments in ERP System based on bank transactions
• Clear Checks Daily in ERP System
• Assist in supplier setup
• Maintain effective and positive supplier relations.
• Supplier Statement Reconciliations
• Data entry projects
• Other duties as assigned

Knowledge, Skills, and Abilities

• 5 to 10 years’ experience in a similar role
• An ability to prioritize and manage expectations
• Excellent attention to detail; works well in a team environment and independently
• The ability to communicate effectively and efficiently
• Proficient with MS Office particularly Excel
• Proficient working with office equipment (copiers)
• Strong work ethic, self-motivated and organized
• Strong reconciliation skills
• Comfortable in a fact paced, growing environment
• Ability to work under pressure with tight deadlines
• Commitment to continuous learning

Educational & Certification Requirements

• Associate’s degree in accounting or equivalent is preferred
• Experience with IFS (preferred) or similar ERP system required

About ASSA ABLOY Fenestration

ASSA ABLOY Fenestration is the result of the integration of two heritage brands—Caldwell (established 1888 in Rochester, NY) and Interlock (founded in New Zealand in 1961)—under the global ASSA ABLOY umbrella. Renowned for proprietary, high-performance hardware solutions, the company leads in window and door innovations: from advanced hung window balances and sash lock systems to multipoint, smart security and hardware for sliding, casement, awning, swing, and folding door applications. ASSA ABLOY Fenestration is committed to a culture built on empowerment, innovation, and integrity, and is supported by the extensive resources of ASSA ABLOY—over 50,000 colleagues across 70+ countries.

Company Statement

ASSA ABLOY Fenestration, LLC. is committed to the policy of Equal Employment Opportunity.  This policy expressly prohibits discrimination on the bases of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, disability, genetic predisposition or carrier status, veteran status or status as a member of any other protected group or activity. 

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access. 

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.