Executive Assistant & Office Manager

ASSA ABLOY Global Solutions is part of the ASSA ABLOY Group, who are the global leader in access solutions. Every day, we reimagine how people move through a safer, more open world with ease. If you’ve ever walked through an automatic door, stayed in a hotel, or gone through passport control, you’ve probably used one of our products or services. We have operations in over 70 countries, with over 52,000 colleagues around the world.

Our expertise in customer journey mapping, innovation, and service design leads to the invention of new solutions that create value for our clients and exceptional experiences for their end users. And we have the fantastic opportunity available for an Executive Assistant in Plano, TX.

The Executive Assistant will closely with our executive management team supporting with administrative tasks. An important and large part of the role is to manage and coordinate their calendars. You will work individually but also team up with other assistants when needed. You will also connect with people at all levels across the organization.

Education: Bachelor’s degree in Business Administration or a relevant field

Experience: Several years of experience as an Executive Assistant from a similar role in fast-phased global organization

Essential Job Functions:

• Prepare and coordinate meetings with ASSA ABLOY’s board of directors
• Coordinate and manage dynamic calendars
• Make travel arrangements and all administration that follows
• Make high level presentations for different audiences
• Manage invoicing, time reports and travel expenses
• Create reports and administrative tasks related to finance
• Plan, arrange and take part in events and conferences

Skill Requirements and Performance Criteria:

• Proficiency in MS Office (especially Excel, PowerPoint, and Outlook)
• Outstanding organizational and time management skills
• Basic IT knowledge to troubleshoot common technical issues and coordinate with IT support
• Problem-solving skills (anticipating and resolving issues)
• Excellent communication skills (verbal and written)
• Discretion and confidentiality.
• Enjoys working on different projects and to collaborate with others
• English fluency (Spanish & Portuguese a plus)

What you can expect from us:

• Generous and competitive total rewards package.
• Comprehensive and career-development resources to expand your skills and maximize your potential.
• Supportive and accessible leadership team and a solid values platform that underpins who we are and how we operate.

About Us

Featuring four times in Forbes’ most innovative companies worldwide, we deliver innovative, safe, and convenient security solutions that provide real added value to our customers. As a group, our goal is to everyday help billions of people experience a more open world. We’re proud to boast leading positions across the majority of Europe, North and South America, Asia, and Oceania, offering products and services to our customers seeking solutions to their entrance and opening requirements, such as locks, doors and entrance automation.

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 61,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access. 

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.