Office Manager - Access IS BU



An Amazing Career Opportunity for a Office Manager

Location: Reading

Job ID : 25227


HID Global‘s Extended Access Technologies Business Area is looking for an experienced Office Manager with Health & Safety experience for the Access-IS Business Unit based in Reading, UK.


Who are we? 


HID Global powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively and travel freely.

We are a high-tech software company headquartered in Austin, TX, with over 4,000 worldwide employees. 

Check us out here: and


As our Office Manager you’ll support HID’s success by:


  • Overseeing and agreeing contracts and providers for services including security, parking, cleaning, maintenance, building improvement and catering
  • Ensure that facilities meet government regulations, health and security standards and energy efficiency requirements
  • Implementation and regular reviews of Health, safety, security policy and related procedures
  • Day to day administration of the Reading site
    • Introduce, manage visitors and catering as required on site
    • Raising POs and Requisition forms for facilities.
    • Ensuring that the office is maintained to a high standard and ready at all times for customer & senior leader visits
    • To act as main point of contact for site reception
    • Maintaining kitchen and office supplies
    • Organising post, parcels and couriers: incoming and outgoing
    • Control and issuance of access control cards for office and site
  • Manage NDA recording and storage
  • Organise the induction process for new starters to site
  • Ensuring up to date training for Fire Marshalls and First Aiders
  • As required arrange hotel rooms and travel for HID team, visitors and customers
  • Other duties may be assigned


What we will love about your background


  • Business management skills
  • Administration skills.
  • Patience and the ability to remain calm in stressful situations.
  • The ability to organise your time and workload.


Your Qualifications and Experience include: 


  • Proven office management, administrative or assistant experience.
  • Proven experience of managing H&S within medium to large facility including R&D and / or manufacturing operations
  • Knowledge of office management responsibilities, systems and procedures.
  • Excellent time management skills and ability to multi-task and prioritise work.
  • Attention to detail and problem solving skills.


Why apply?


Empowerment: You’ll work as part of a global team in a flexible work environment, learning and enhancing your expertise.

Innovation: You embrace challenges and want to drive ambitious change.

Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly



We make it easier for people to get where they want to go!
On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something.  HID technology is behind billions of interactions, in more than 100 countries.  We help you create a verified, trusted identity that can get you where you need to go – without having to think about it.  
When you join our HID team, you’ll also be part of the ASSA ABLOY Group, the global leader in access solutions. You’ll have 52,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.


Reading, ENG, GB, RG6 1AZ

Administration, Facilities & Secretarial
Travel Required: 0%-10%
Entry level