Billing Specialist II

We are looking for a highly detailed-oriented professional to be responsible for the billing in our Invoicing Department for ASSA ABLOY Global Solutions “AAGS” North Americas. This includes, but is not limited to, all activities required to accurately invoice new construction and renovation projects in compliance with contractual obligations, invoicing portals, and special customer requests.

Additionally, this position will require detailed knowledge of construction contracts to ensure compliance with terms and conditions while maximizing opportunities for revenue recognition and limiting Account Receivable issues.

DUTIES AND RESPONSIBILITIES

• Effectively utilize our workflow tools ticketing system to manage workload and track projects
• Prepare and submit invoices according to contract terms and company policy in a fast-paced environment for multiple clients on a monthly basis
• Complete account reconciliations for all assigned projects in accordance with contract and project timelines.
• Interface with internal and external parties (i.e. Contractors, Vendors, Project Managers, Customers) to gather relative information for proper and accurate billing of projects and to resolve issues
• Partner with AP and AR teams to research and reconcile billing related issues
• Adherence to strict deadlines and the ability to “own” all aspects of this position
• Monitor all lien notices received, and follow up on unconditional waivers
• Other duties and special projects as assigned

SKILL REQUIREMENTS AND PERFORMANCE CRITERIA

• Experience in billing projects in accordance with various contract types (i.e. Lump Sum, Fixed Price, Cost-Plus, Time & Material)
• Work independently on multiple assignments with varying deadlines and priority levels
• Detail oriented and capable of reviewing data to find variances, trends, and errors
• Follow instructions and procedural guidelines
• Solid organizational and time-management skills, including the ability to advance numerous competing priorities
• Provide a high level of customer service
• Must possess excellent mathematical skills
• Coachable, reliable, and must display a positive attitude during stressful situations
• Public
• Thrives in a complex, fast-paced environment that offers continuous learning of software applications and operational improvement
• Strong interpersonal and communication skills; speaks and writes in a clear, concise, and grammatically correct professional manner
• Strong analytical skills
• Flexible to work extra hours as needed to ensure all billing deadlines are met
• Attention to detail to accurately identify contract fee type, deposits, change orders, payments prior to submitting invoice

PREFERRED PROFESSIONAL SKILLS

• 3+ years’ billing experience in construction industry
• Understanding OCIP and CCIP documentation
• Hospitality experience
• Background in access control & door hardware scheduling
• Ability to interpret contract language to ensure accuracy in billing

PREFERRED SOFTWARE SKILLS

• Microsoft Dynamics AX or other ERP Applications
• ServiceNow
• TeamWork and TeamDesk
• SmartSheet
• Proficient with MS Excel

EDUCATION

• Associate degree or equivalent combination of experience and education

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access. 

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.