Project Coordinator

ASSA ABLOY Americas is seeking a Project Coordinator. The Project Coordinator will assist in the administration and management of a portfolio of projects related to Shared Services infrastructure domain. The Project Coordinator will work with project managers, solution architects, and functional leads (both internal staff and external consultants) that drive the attainment of the division’s roadmap of data center operations, network/telephony upgrades, Server/storage deployments, cloud migration activities, security initiatives, end user services etc. and implementation projects.

The Project Coordinator manages the activities and resources for small to medium complexity projects. Collaborates with all relevant stakeholders on the development and implementation of strategic business solutions through research, audit, and analysis of data and/or business processes. Work spans a broad array of projects and focuses on improving and sustaining ASSA ABLOY’s IT structures, processes, and outcomes. Ensures projects are completed on schedule, on budget, to scope, and within quality standards of Assa Abloy.

This role will be based onsite in New Haven, CT on a full-time basis.

What you will be doing 

The Project Coordinator leads day-to-day management of Shared Services projects to completion by:

• Managing scope
• Scheduling of project activities
• Managing budget and quality
• Develops and manages project plans and time/cost projections
• Creates necessary elements of project charter, work plan, and all other relevant documentation.
• Manages project data and artifacts (tasks, RAID logs, resources, documents, etc.)
• Collaborates with and manages all relevant stakeholders to maintain the scope, cost, schedule, and quality of projects, while maintaining project objectives and establishing project parameters, budgets, deliverables, and deadlines.
• Identifies project and application dependencies and risks, facilitates meetings and documents meeting outputs (agenda, minutes, action items)
• Inform all relevant stakeholders of key activities and documents periodic progress reports summarizing project status, risks, required actions, and timelines
• Ensures satisfactory transfer of control of project upon completion (handoff)
• May receive mentoring and guidance from more experienced PMs based on past job roles.

The ideal candidate will have knowledge of project management processes and tools. Knowledge of information technology and/or the intersection of IT on business operations.  Excellent written and verbal communication skills.  The ideal candidate must interact with a wide range of constituencies with the ability to convey technical information to non-technical personnel.

The ideal candidate also has an ability to establish and clarify project objectives, goals, parameters, budgets, deliverables, deadlines and the roles and responsibilities of participants.  Must also have the ability to identify project and application dependencies/risks and develop mitigation & contingency plans accordingly. Organization and resource management is a must.  Will need to prepare and present periodic project progress reports to executive leadership, technical leadership, and business stakeholders.

Responsibilities: 

• Coordinate projects under supervision from PMO
• Take lead on delegated projects from PMO
• Maintain and update project plans, schedules, RAID logs, and status trackers for infrastructure workstreams
• Work closely with stakeholders at all levels including business leadership, executive teams, project teams, and business users
• Interface with the Shared Services technology team, and with external managed services providers
• Interface with Shared Services teams including JD Edwards, business intelligence, e-commerce and EDI, supply management
• Track progress of tasks across various implementation projects
• Coordinate Daily/weekly standups, technical working sessions and cross team checkpoints
• Support Project Managers with reporting milestone tracking
• Coordinate hardware procurement, rack/stack activities and datacenter logistics
• Assist with Change management processes
• Participate in various internal business and technology councils and other groups
• ASSA ABLOY is a global company; occasional travel is required, up to 15%.

What we are looking for   

• 2-5 years of experience supporting IT infrastructure, operations or technical project delivery
• Strong understanding of infrastructure components; servers, storage, networking, cloud platforms, data centers
• Experience supporting Mergers and Acquisitions
• Experience with JD Edwards and SAP ERP related projects
• Experience working on projects tied to AIX, RedHat Linux, and SUSE Linux
• Experience with project management tools (Smartsheet, MS Project, etc.)
• Experience supporting hardware refresh cycles, cloud migrations, and App Modernization
• Experience supporting Disaster Recovery initiatives, Business Continuity, and Backup projects
• Experience with ITIL operations and proficiency in ITIL foundations
• Highly motivated and shows initiative; exceptional organizational and time management skills.
• Ability to effectively prioritize and execute tasks in a fast paced, high velocity, environment; ability to stay focused on responsibilities, meet deadlines and manage competing priorities under pressure
• Ability to drive effective meetings; workshops, design and problem-solving sessions
• Able to scale, apply, and adapt project management methodologies and frameworks;
• Demonstrate and apply strong problem solving, analytical, and conflict management skills
• Ability to present ideas in business friendly and user-friendly language; demonstrated aptitude for working with, supporting, and communicating with users and customers
• Experience working in a team-oriented, collaborative, shared-services environment, across multiple divisions with a variety of operating environments, application software, tools and technologies
• Proficient in MS Project, Word, Excel, Outlook and PowerPoint
• 4-year College degree in Information Technology, Engineering or Business; Relevant education and experience will be considered

Additional skills desired:

• Experience with projects tied to QAD Manufacturing ERP
• Experience with projects tied to Red Prairie
• Some background and understanding of operational processes in a manufacturing environment; functional competency in manufacturing, distribution and financials
• PMP, ITIL foundations, and/or similar certifications

What we offer

We’re passionate about providing amazing opportunities and benefits, so that you can enjoy a lifelong career with us. We are proud to offer:

• Continuous professional development opportunities and an environment that fosters internal growth and mobility.
• Competitive compensation and benefits package which includes multiple healthcare options, tuition reimbursement, and matching 401k.
• Generous holiday schedule and paid time off to refresh and recharge.
• Employee pricing on our products and discount programs for travel, entertainment, and more!

We review applications regularly, so don’t hesitate, apply today!

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access. 

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.