Executive Administrative Assistant

Join our Global Team in Shaping the Future of Connectivity!

At ASSA ABLOY, our global teams collaborate seamlessly to craft products and services that integrate into our users’ lives, simplifying their everyday routines and enhancing convenience. By empowering users to control access, we provide unparalleled peace of mind through enhancing safety and visibility.

We are seeking to hire an Executive Administrative Assistant for our Commercial Segment. This role will be critical to the success of our executive team, keeping them on track and operating efficiently as we continue growing our business as the global leaders in access solutions. We are looking for an extremely trustworthy person, who understands how to handle sensitive information appropriately and exercise sound judgement, while maintaining an engaging and courteous approach.

This position is located onsite in New Haven, CT and will report to the VP of Human Resources for the Commercial Segment.

What you will be doing:

The Executive Assistant will provide critical support to the Senior Vice President and Head of our Commercial Segment and other key executives, acting as a gatekeeper and ensuring operations run smoothly. This will include the coordination of travel and complex calendar management. You will handle and maintain highly confidential and sensitive information with discretion.

Specific responsibilities will include:

• Coordinate all aspects of travel for the Head of Commercial Segment's Executive Team including correspondence, detailed agendas and travel itineraries.
• Navigate resources, interface with various departments to collect information, respond to requests, etc.
• Handle sensitive information with discretion and maintain the highest level of professionalism.
• Coordinate both internal and external meeting logistics, including hotel/site bookings, conference room reservations, catering orders, IT and audio-visual setup, preparation of meeting agendas & materials, assistance with the creation of presentation content. Additionally, collaborate with the events team as needed.
• Process expense reports for executives within a timely and efficient manner.
• Drafting/Preparing correspondence and communications to internal and external customers
• General administrative tasks such as screening calls, preparing timely expense reports, replenishing office supplies etc
• Book appropriate domestic and international travel as well as visa requirements, prepare itineraries with travel and meeting details
• Assist with ad hoc projects, events, and meetings arrangements as needed,
• Drafting updates to the executive's organization (including emails, documents, presentation decks, and reports as requested or as needed)
• Management of Outlook:
  • Flag messages from other executives, clients and key business partners.
  • Forward escalations as needed to the correct business owners.
  • Partner with staff to act on behalf of the executive when appropriate by responding to emails.

What we are looking for:

Our ideal candidate will have at least 7-10 years’ experience with executive level support. In addition, you will need to be able to work autonomously and independently, using a proactive approach to anticipate needs and identify potential issues before they occur. Other requirements include:

• Experience coordinating meetings both in person and via virtual platforms such as MS Teams and Zoom
• Proficiency with Office Suite including Advanced Excel and Advanced PowerPoint, and the capability to learn new systems quickly
• Ability to work collaboratively as a team with the confidence to offer suggestions on process improvement
• Strong relationship management skills, ability to build a personal network throughout the company
• Strong oral and written communication and the ability to communicate clearly and effectively with senior leaders and external partners
• Proficiency with social media channels.
• Previous experience working with event management is preferred
• Domestic travel on occasion is required.

We review applications regularly, so don’t hesitate, apply today!

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What we offer

We’re passionate about providing amazing opportunities and benefits, so that you can enjoy a lifelong career with us. 

• Bonus eligible.
• Continuous professional development opportunities and an environment that fosters internal growth and mobility.
• Competitive compensation and benefits package which includes multiple healthcare options, tuition reimbursement, and matching 401k.
• Generous holiday schedule and paid time off to refresh and recharge.
• Employee pricing on our products and discount programs for travel, entertainment.

We are the ASSA ABLOY Group

Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 61,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access. 

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.