Payroll and Benefit Specialist

Job Title: Senior Payroll and Benefits Specialist – Canada
Location: Mississauga, Ontario, Canada 
Reports To: Corporate Controller 

Door Systems ASSA ABLOY is seeking an experienced Payroll & Benefits Specialist. This position will report directly to the Corporate Controller, Dock Products Canada Inc. with additional alignment and collaboration with the Swedish parent organization, ASSA ABLOY Entrance Systems. The Payroll & Benefits Specialist will play a critical role in ensuring accurate, compliant, and timely payroll processing and benefits administration across the Canadian entities. This individual will serve as a key partner to HR, finance, and regional leadership teams, supporting payroll operations, statutory compliance, and employee benefits programs while maintaining strong internal controls and data integrity. The successful candidate will be responsible for end-to-end payroll processing, benefits administration, and related reporting, while also identifying opportunities for process improvements and system efficiencies. This role requires a detail-oriented professional with strong technical knowledge of payroll legislation, a continuous improvement mindset, and the ability to manage complex processes in a dynamic environment. The Senior Payroll and Benefits Specialist is responsible for accurate and timely processing certified payrolls (with and without prevailing wages), support payroll processing and perform other payroll/benefit related work as required.

Key Responsibilities:
•    Prepare and submit certified payroll reports, ensuring accuracy and compliance with prevailing wage requirements; support ongoing process improvements. 
•    Support biweekly Canadian payroll processing, including data entry, validation, and reporting. 
•    Conduct regular audits of payroll data to ensure accuracy, completeness, and integrity. 
•    Ensure compliance with all applicable wage and hour legislation, tax regulations, union agreements, and company policies. 
•    Perform accurate calculation, deduction, and remittance of union dues in accordance with collective agreements and regulatory requirements.
•    Assist Finance with the preparation of monthly journal entries related to payroll.
•    Process biweekly payroll for hourly (union and non-union) and salaried employees.
•    Perform biweekly payroll reconciliations and support monthly reporting requirements. 
•    Drive process improvements and automation initiatives, including optimizing vendor tools and streamlining timecard collection, review, and approval workflows with managers. 
•    Support the harmonization and standardization of payroll platforms and processes across entities.
•    Prepare and complete year end reporting, T4’s and T2200 etc.
•    Provide support to employees regarding payroll, time and attendance, and benefits-related inquiries 
•    Provide timely ad hoc financial analysis and reports as required by senior leadership and other departments.

What You Will Need:
•    Bachelor’s degree in Accounting, Human Resources or Business Administration or equivalent
•    4–7 years of experience in payroll and benefits management
•    Strong time management and prioritizing skills
•    Good customer service skills    
•    Working knowledge of ADP but not required
•    Must possess a strong work ethic and be a team player
•    Strong working knowledge of Microsoft Office Suite especially Excel
•    Multi-provincial payroll experience required
•    Working knowledge Canadian payroll tax and employment legislation
•    Ability to deal with difficult, sensitive and confidential information

Core Competencies:
•    Detail oriented
•    Minimal errors in time sensitive workflow
•    Excellent organizational, follow-up, and communication skills
•    Ability to work independently on assigned tasks
•    Ability to work as a team
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What We Offer:

Comprehensive Benefits
•    Health, dental, vision plans, and health spending 
•    Pension Plan with company matching
•    Short- and long-term disability, life, and accidental insurance
•    17 PTO days and 12 paid holidays

Work-Life Balance
•    Flexible scheduling for when life happens. 

Ongoing Training & Recognition
•    Get up to speed quickly with our structured onboarding process.
•    Access to online courses to keep your skills sharp and up to date.
•    Learn from experienced colleagues and industry experts.

Our Commitment to Diversity & Inclusion:
ASSA ABLOY fosters a workplace where everyone feels valued, respected, and included. We celebrate diversity and strive for equity in all aspects of our organization. Together, we innovate and create solutions that serve our global community.

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access. 

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.