Project Administrator

Project Administrator

‘Be part of an innovative forward-thinking company’

Who We Are:

Originally, the manufacturer of one of the world's first electronic key management systems in 1994 - we are now the global leader in innovative technology for sophisticated, intelligent key management systems and locker solutions. We operate in a wide variety of markets such as Healthcare, Education, Commercial Enterprise and Critical Infrastructure, Government, Hospitality and more.

Traka products and solutions solve real-world problems by securing, managing and auditing the keys and equipment at the heart of a successful operation from small business to fortune 100 companies.

Traka became part of ASSA ABLOY in April 2012, who are a more than 8 billion Euro organization and the global leader in access solutions. Every day we help people feel safe, secure and experience a more open world. ASSA ABLOY products can be seen and used everywhere you go in your daily life from brands such as Yale, Chubb and HID. With its continued rapid growth, in January 2019 Traka became part of the Global Solutions division of ASSA ABLOY which allows Traka to grow further globally, and leverage group developments, including Cloud technologies. We are always looking for diverse, talented, energetic people with integrity and the desire to succeed. We are an equal opportunity employer offering competitive salaries and benefits in a team environment where you can freely speak across teams and departments to seek help and guidance. Working for Traka means that you will be part of an agile environment, with innovative solutions to improve our customers' lives.

Your Opportunity:

The Project Administrator will work closely with project managers and the technical team to assist in project planning, tracking progress and producing documentation, with a primary focus on administrative tasks to ensure the smooth delivery of projects within our organisation. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and have a strong ability to prioritise and multitask effectively.

Who You Are:

You are motivated and passionate about working in a collaborative team environment to ensure the smooth delivery of projects within customer environments. You are detail oriented, have a strong attention to detail and thrive in environments where accuracy and precision are crucial to success. You can manage multiple tasks simultaneously and prioritise effectively to meet deadlines. You can adjust to shifting priorities and timelines while maintaining a positive attitude.

Essential Functions

• Develop and maintain project documentation in line with project requirements.

• Coordinate third party resources to assist in the deployment of Traka solutions.

• Assist in the scheduling and booking of travel (i.e. flights, accommodation) for project work.

• Monitor the progress of projects, track deliverables and provide status updates to stakeholders

. • Prepare the distribute project updates to internal stakeholders.

• Act as a point of contact for project related enquiries and administrative support needs.

• Collaborate with internal sales team, sales engineers, project managers and operations team for the successful delivery of projects.

• Champion and support the implementation of project management processes and best practices.

Functional Competencies

• 1-2 years’ experience in an office administrative role.

• Passionate about providing outstanding customer service.

• Must be comfortable working in a highly dynamic environment and able to multi-task

. • Excellent attention to detail is a must.

• Excellent oral and written communication skills.

• Team player who will work closely with other departments.

• Self-motivated and ability to work on own initiative.

• Ability to prioritise workloads and tasks.

• Flexibility and adaptability in tackling new tasks.

• Proficiency in the use of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and project management tools.

Personal Characteristics

• Enthusiastic, dedicated and highly motivated.

• Takes great pride in their work and work environment.

• Willing to develop and learn new skills

• Accurate and efficient • Punctual and Accountable

• Highly organized and tidy

• Self-sufficient able to work unsupervised

About Traka ASSA ABLOY

Traka is the global leader in the key & asset management industry.

Traka Oceania supplies and installs electronic key and asset management solutions to organizations across the world and is part of the ASSA ABLOY Group brand, currently doing business in over 40 countries. Traka is a dynamic and fast paced company offering a great opportunity and excellent benefits.

Important Notice

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform. Duties and responsibilities can be changed, expanded, reduced or delegated by management to meet the business needs of the property. Team member is required to sign this document in the space provided below, acknowledging receipt and comprehension of this job description.

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 61,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access. 

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.