Sales Admin / Purchasing Officer

About Us

ASSA ABLOY is the global leader in door opening solutions, dedicated to satisfying end-user needs for security, safety and convenience. With offices in over 70 countries, we are represented in all major regions within both mature and emerging markets. Our iconic brands, such as Lockwood, Abloy, Whitco and Yale, are driven by innovation and have been recognised with ASSA ABLOY’s inclusion in Forbes’ Top 100 most innovative companies list, on four separate occasions.

Lietzke, part of the ASSA ABLOY group are a market leader in the hinged steel doors industry and pride themselves on a thoughtfully designed solutions for specific functions and manufactured for sustained performance.  Our door units incorporate pressed steel door frames, steel sheeted door leaves and associated door hardware. 

About The Role

• We are looking for a proven results focussed Sales Admin / Purchasing Officer to join the team, based in Hendon, SA. The role will be responsible for Sales Administration and for supply of materials, equipment and consumables, in consultation with Project Managers and Production Manager.

The responsibilities will include but not limited to the following:

• Determine requirements for supply of materials, equipment and consumables, in consultation with Project Managers, Production Manager and details from project files.
• Liaise with suppliers to determine the availability and suitability of materials and services
• Negotiate best price and delivery with suppliers in order to meet production schedule and project deadlines.
• Place purchase orders listing specific technical requirements, price and delivery through the business accounting system
• Maintain and manage the purchasing module within the accounting system
• Maintain and manage the Monday.com programme ensuring all Sales and Purchasing functions are up to date as per the process guidelines
• Ensure job packs are updated with relevant Sales/Purchasing information
• Ensure materials and services are provided in accordance with specification and agreed delivery. Chase up suppliers to ensure delivery is going to be met
• Develop and implement purchasing management information to assist in the communication and control of materials for the benefit of other staff
• Update stock control program with weekly stock transfers
• Process all materials receipts against purchase order

Administration & Systems

• Assist Finance Manager in Administration support when and as required
• Provide back up support for other members of Operations team
• Assist Sales team with Admin functions

• Greeting clients via phone or in person
• Ensuring the phones are answered in a timely and professional manner. Accurate messages taken are passed on to the recipient promptly.
• Maintain stock levels of stationery and staff amenities
• Filing, scanning and photocopying
• Maintain efficient, clean and tidy work area

The ideal candidate will be results oriented with a hands-on approach and a sense of responsibility and ownership.  You will bring a high level of structure, energy and autonomy and the ability to work in cross functional teams.

You must be:

• Experience in a similar role
• Self-driven, resilient, and want to succeed and own the accountability of the role
• Excellent interpersonal skills and ability to foster relationships
• Motivated to grow and develop yourself and overall capability
• Able to engage broadly, multi-task
• Have strong systems / analytical skills

This is an exciting time to be part of a truly dynamic company and industry.

We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 61,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access. 

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.