Project Administrator

About Us

ASSA ABLOY is the global leader in door opening solutions, dedicated to satisfying end-user needs for security, safety and convenience. With offices in over 70 countries, we are represented in all major regions within both mature and emerging markets. Our iconic brands, such as Lockwood, Abloy, Whitco and Yale, are driven by innovation and have been recognised with ASSA ABLOY’s inclusion in Forbes’ Top 100 most innovative companies list, on four separate occasions.

Spence Doors offers the broad range of commercial doors and frames as well as Door Solutions and is part of the ASSA ABLOY group. We work with architects, builders, and building owners to deliver doors and door solutions.

About The Role

We are looking for a proven results focussed Project Administrator to join the team, based in Forest Glen or Murarrie, QLD. The role will be responsible for administration of commercial construction projects to achieve maximum profit and the satisfaction of the client.

• Review project information and scope of work, pricing, and contractual requirements.
• Source any material or external pricing required to be able to put price together.
• Actioning inbound leads, customer RFI and RFQ’s
• Contributing to achieving QLD sales target by working with the team to meticulously following up quotes and closing sales.
• Manage customer communication in a timely manner.
• Reconcile, compile and maintain all project files including project forecasting.
• Establish a project program for detailing, manufacture delivery and installation if required.
• Prepare manufacture orders (job sheets) with all required information to enable manufacture
• Ensure goods are manufactured and delivered to the client as planned
• Establish and manage subcontract site installation and costs
• Action client site instructions, raise variation requests as required and follow up approvals.
• Compile invoice and progress claim information and forward to accounts department.
• Reconcile project sales and costs, resolve variances and obtain client deed of release
• Contributing to achieving QLD sales target by working with the team to meticulously following up quotes and closing sales.

About You:

To be effective in this role, you must have some technical aptitude (you can read plans and understand how things come together) particularly in the construction environment.  We are seeking a real go-getter, someone with energy, passion and is proactive. You must be geared to finding solutions for customers and add value to the selling process.

• Minimum 2 years in the building and construction industry
• Relevant Trade background preferred, however not essential
• Experience in Project Administration or similar role
• Substantial level of skill in the administration and management of construction projects in respect to the supply and installation
• Ability to communicate satisfactorily with management, clients, specifiers and subcontractors
• Sound level of skill in the use of personal computers and programs
• Strong attention to detail, Excellent planning, time management and prioritisation skills
• Demonstrated experience using Microsoft Office applications

This is an exciting time to be part of a truly dynamic company and industry.

We are the ASSA ABLOY Group

Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 61,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access. 

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.