Executive Assistant



An Amazing Career Opportunity for an Executive Assistant - Citizen Identity/Secure Issuance!! 

Location: Eden Prairie, MN

Job ID: 12178


The Executive Assistant role will report directly to the SVP of two Business Areas within HID – Citizen Identity (CID) and Secure Issuance (SI), to provide administrative support to the SVP and his leadership team in planning, delivering, and implementing high-priority strategic projects that contribute to the two business areas, thus contributing to successful execution of the strategy. Being well organized and systematic in getting things done with attention to detail is critical for success. A positive, learning mindset and with ability to handle multiple tasks is a must.


Who are we? 

HID Global powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively and travel freely.

We are a high-tech software company headquartered in Austin, TX, with over 4,000 worldwide employees. Check us out here: www.hidglobal.com and https://youtu.be/23km5H4K9Eo 


HID’s Citizen Identity & Secure Issuance Department: 

Citizen Identity offers a Government to Citizen Identity portfolio consisting of end-to-end software solutions for Government programs, mobile ID solutions, state-of-the-art credentials, document components and security features, and professional services. Secure Issuance provides products and solutions for the issuance of secure identity credentials.


As our Executive Assistant, you’ll support HID’s success by: 

  • Systematically create and maintain Executive calendar, scheduling meetings, conferences/workshops, etc.
  • Arrange, coordinate, and track domestic and international travel schedules including air, hotel, and ground transportation reservations, securing necessary visas
  • Participate in activities that promote collaboration, transparency, and a deep understanding of HID strategy, and SI and CID team objectives.
  • Organize documents and correspondence systematically and ensure compliance to the confidentiality and data privacy requirements.
  • Be responsible for SI Business Area’s SharePoint site in creating and maintaining content by working with stakeholders in the business
  • Provide support to the leadership team in the creation of PowerPoint presentations and other professional correspondence
  • As a member of the global executive support team, participate in admin projects, continuous improvement initiatives, and proactively help each other by sharing the workload.
  • Prepare expense reports and ensure submission in a timely fashion
  • Assist with planning and execution of executive and site events
  • Collaborate with team on projects to assist with prioritization, organization, and execution.
  • Assist executive in metrics collection, and preparation of reports and dashboards.
  • Interact with fellow colleagues, visitors, customers, and partners in a polite and professional manner in accordance with company values and culture.



What we will love about your background: 

  • Advanced skills with Office 365 collaborative tools (Outlook, Teams, SharePoint, PowerPoint, etc.)

  • Solution oriented with the ability to distill the big picture into actionable items.
  • Professional Maturity: strong emotional intelligence, integrity, tolerance for ambiguity
  • Be accountable for results and transparent around deadlines and deliverables
  • Excellent time management skills and ability to multi-task and prioritize work
  • Maintain confidentiality around sensitive information


Your Experience and Education include:             

  • Bachelor’s Degree in Business Administration or similar field
  • 5+ years’ experience supporting leadership or executive teams
  • Experience working across multiple time zones in a matrixed, global organization


Who you are as a Team Member:

  • Exceptional communication skills, both written and verbal. 
  • Willingness to ‘roll up sleeves and dive deep into tactical work when necessary.
  • Good interpersonal skills, willingness to learn and continue to grow professionally.
  • Strong team player and ability to work well with others.
  • You proactively seek to adopt and implement diversity into your work, including valuing different backgrounds, experiences and thinking. You also embrace creating and nurturing a culture of diversity, inclusion, and belonging.


Why apply? 

  • Empowerment: You’ll work as part of a global team in a flexible work environment, learning and enhancing your expertise.
  • Innovation: You embrace challenges and want to drive ambitious change.
  • Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly.


HID Global is an Equal Opportunity/Affirmative Action Employer – Minority/Female/Disability/Veteran/Gender Identity/Sexual Orientation. 


#HIDJobs #minnesotajobs #executiveassistantjobs #LI-KFC


We make it easier for people to get where they want to go!
On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something.  HID technology is behind billions of interactions, in more than 100 countries.  We help you create a verified, trusted identity that can get you where you need to go – without having to think about it.  
When you join our HID team, you’ll also be part of the ASSA ABLOY Group, the global leader in access solutions. You’ll have 50,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences. 


Eden Prairie, MN, US, 55344

Administration, Facilities & Secretarial
Mid-senior level

Nearest Major Market: Minneapolis