Purchasing Executive

An Amazing Career Opportunity for a PURCHASING EXECUTIVE!! 

Location: Johor, Malaysia

Who are we? 

HID powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively and travel freely.

We are a high-tech software company headquartered in Austin, TX, with over 4,500 worldwide employees. Check us out here: www.hidglobal.com and https://www.youtube.com/watch?v=23km5H4K9Eo.

Identification Technologies (IDT):

IDT is creating trusted identities for IoT applications through Smart Components and Enabling Services.

HID’s Identification Technologies powers the trusted identities of the world’s people, places and things through smart components and cloud services. We make it possible for people and organizations to transact safely, work productively, and travel freely. Our contactless identification and sensing (RFID, NFC, and BLE) components and solution enabling technologies address the dynamic requirements across multiple industries to wirelessly connect, identify, collect and manage data quickly and accurately across virtually any IoT application.

Summary

Assist the Purchasing HOD in maintaining the smooth operation of daily purchasing activities and to achieve company objectives.

As our PURCHASING EXECUTIVE, you’ll support HID’s success by: 

1. Generate Purchase Orders to suppliers (common raw materials & indirect purchases) after vetting all purchase requisitions are in order.
   • Purchase of materials : Co-ordinate with internal customer, warehouse & supplier daily on delivery JIT mode.
   • Sourcing/Purchase of in-direct materials, stationery , hardware & services
   • Supports on PR/Fix asset/Petty cash buy requested by internal team.
2. Negotiate best commercial terms for Indirect Purchasing:
   • For fixed rates, negotiate annually and manage expiration and renewal contracts.
   • For single sourced material negotiate with supplier for best commercial terms
   • For other materials issue out 3 RFQ with approved vendor
3. Ensure Purchase Requisitions are:
   • Issued and approved by authorized personnel
   • Agreed costing has followed the correct process (see item 2)
   • Product description, pricing and other data are supported by backing documents
   • Convert Purchase Requisitions to Purchase Orders, and send Purchase Orders to suppliers
4. Analyze capacity, material availability to help to determine the schedule material.
5. Communicate with planner and sales to understand demand.
6. Manage sub-con of material planning and semi-material delivery.
7. Ensure sufficient inventory at all times of the safety stock materials, practice prudent purchasing and prevent over-stocking.
8. Ensure that all delivery complaint from production are duly attended and follow-up with suppliers and warehouse.
9. Request quotation, negotiate pricing & MOQ and liaise with suppliers on matters pertaining to:
   • Sample requisition
   • Requisition for Technical Data Sheet (TDS) and Chemical Safety Data Sheet (CSDS)
   • Balance order / damaged / wrong delivery or returned of rejected raw materials
10. Maintain and create new item code for purchase materials and maintain/ updating procurement information in ERP system
11. Handling import shipments; liaise with supplier and shipping department all on documentation required for import clearance matters.
12. Prepare reports on purchases, including cost analysis.
13. Ensure all record & documentation are accurately, up-to date & filed.
14. Maintain/ review preferred supplier list and add/ remove suppliers.
15. Facilitate tenders for services and high value orders.
16. Source for new suppliers / products to support new product development or to reduce supply risk.
17. Handle quality issues with suppliers in cooperation with other departments to the best commercial and technical benefit of the company.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience  

• Bachelor's Degree in any disciplinary or equivalent.
• Minimum 4 year's working experience in the related field such as those has working experience as Procurement Officer / Materials Buyer / Tactical Purchaser / Technical Buyer / Purchasing executive / Supply Chain executive.
• High level of integrity, assertive, honest

Language Skills                  

• Able to read and write in English, Mandarin.

Computer Skills

• Knowledge of Oracle
• Proficient in MS Office applications, such as Word, Excel, PowerPoint, etc.
• Familiar with operating systems, such as Windows, etc.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Employee works primarily in a manufacturing environment, with in a well ventilated area, and is exposed to moderate noise levels.

Work Requirements

• Compliance to all relevant HID Global policies and procedures related to Quality, Security, Safety, Business Continuity, and Environmental systems.
• Must be legally eligible to work in Malaysia.

What we can offer you:

• Competitive salary and rewards package
• Competitive benefits and annual leave offering, allowing for work-life balance
• A vibrant, welcoming & inclusive culture
• Extensive career development opportunities and resources to maximize your potential
• To be a part of a global organization that is pioneering the hardware, software and services that allow people to confidently navigate the physical and digital worlds

Why apply? 

• Empowerment: You’ll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don’t need to check all the boxes. If you have most of the skills and experience, we want you to apply.
• Innovation: You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers.
• Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted.

HID does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. We are not responsible for any fees related to unsolicited resumes.

HID is committed to building a diverse, equitable, and inclusive workforce that reflects the global communities we serve. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, experiences, and perspectives. We evaluate applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other legally protected characteristic. Our goal is to create a workplace that empowers everyone to thrive and be their authentic selves, fostering an environment of mutual respect and inclusivity. If you have a disability and require assistance or accommodation to participate in the application process or to perform essential job functions, please contact accommodations-ext@hidglobal.com.

Immigration Sponsorship Not Available

• Applicants for this position must be currently and legally authorized to reside and work in the hiring country.
• HID Global will not offer immigration sponsorship or assume sponsorship of an employment visa for this position.
• International relocation or remote work arrangements outside of the hiring country will not be considered.

Our Talent Acquisition team may use an AI-powered screening tool to support their initial review of your application. The tool analyzes resume content such as qualifications, skills, and experience to help recruiters assess applications against role requirements. It does not score, rank, filter, or make any decisions about your application. All hiring decisions are made by people following their own review of your full application.

Information processed by the tool is deleted once the recruiter's review is complete.

If you believe the tool has not accurately represented your application, you can request direct human review by contacting privacy@hidglobal.com with the subject line "Application Review Request" and the role you applied for.

We make it easier for people to get where they want to go!
On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something.  HID technology is behind billions of interactions, in more than 100 countries.  We help you create a verified, trusted identity that can get you where you need to go – without having to think about it.  
 
When you join our HID team, you’ll also be part of the ASSA ABLOY Group, the global leader in access solutions. You’ll have 63,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

 #LI-HIDGlobal